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Finance Helpdesk Newsletter #27

Upcoming Financial Workshops

Use of Subcontractors in FP7 information leaflet published

FREE downloadable FP7 book V2.2 available now. **UPDATED**

Marie-Curie Individual Actions

European Research Council (FP7 IDEAS Program)


Upcoming Open Workshops:

Please note that these workshops are in Brussels.


07/07/2009 1 Day Marie Curie Individual Actions Workshop in Brussels, Belgium

08/07/2009 1 Day FP7 European Research Council (ERC) Workshop in Brussels, Belgium


Tentative date for next 3 Day Financial Workshop in Brussels, Belgium is 14, 15 & 16 September. – This date will be confirmed by the end of this week.


Use of Subcontractors in FP7 information leaflet published:

There are different ways that an organisation can take part in an FP7 Project. The majority of organisations participate in projects as Consortium partners, or Beneficiaries as they are now known.

Another way an organisation can take part in FP7 Projects is as a Third Party. Subcontracting is a type of Third Party participation; however it is subject to specific rules.


The Finance Helpdesk has published a leaflet to explain these specific rules.

The leaflet can be downloaded from here.


FREE downloadable FP7 book V2.2 available now. **UPDATED**:

Version 2.2 of Mr. Myer W. Morron’s FP7 Book, which follows on from the highly acclaimed FP5 and FP6 versions has been published by EFPConsulting Ltd. It replaces drafts that were previously released.


The downloadable book continues to be free as it was in the previous framework programs. The book is constantly updated and registered users are notified of important changes and updates by Email.


To download, please click here.


Marie-Curie Individual Actions:

Calls for Marie Curie Individual Actions are now open. Marie Curie Individual Actions are aimed at Individual Researchers who apply with a “Host Institution”, who may be from the public or private sector. The emphasis of these grants is on Career development for the researcher through individually tailored supervised projects. You can apply for projects in all areas of science including Social Sciences and Humanities, and there are no pre-defined topics or priority areas. No age limits apply, however a only “Experienced researchers”, can apply.

An “experienced researcher” is a researcher, who at the time of recruitment/call deadline (i) is in possession of a doctoral degree, independently of the time taken to acquire it, or (ii) has at least four years of fulltime equivalent research experience, including the period of research training, after obtaining the degree which formally allowed them to embark on a doctorate.

Individual Actions include:

Intra-European Fellowships for Career Development (IEF)

European Reintegration Grants (ERG)

International Outgoing Fellowships (IOF)

International Incoming Fellowships (IIF)

International Reintegration Grants (IRG)

Deadline / cut-off date:

Fellowships: 18 August 2009

Reintegration Grants: 8 October 2009


Marie-Curie Individual Actions - Questions and Answers


Q: Are all experienced researchers who are nationals of a third country eligible for the IIF scheme?

A: Yes, except those treated as being from MS or AC because of their presence for more than three of the previous four years in an MS or AC (at the deadline for submission of proposals). They are treated as nationals of the MS or AS in which they have resided the longest in the past 4 years. These researchers are eligible for Intra-European Fellowships.


Q: For calls in the 2009 Workprogram, how much can I claim for Overheads and Management?

A: In 2009, for IIF, IEF, IOF, management costs and overheads replaced by fixed contribution of 700 EUR per researcher month. The Country correction factor is applied. The total amount of contribution cannot exceed 20% of total direct costs excluding sub-contracting and resources made available by third parties not used on premises of Beneficiary. This means costs in all categories are fixed amount/flat-rate, and therefore no Certificate on Finacial Statement (CFS) is required.


Q: I have dual nationality and want to apply for an IEF grant in a country where I have Nationality. Can I do that?

A: As a major amendment of past practice, in the 2009 workprogram the nationality rule, that excluded researchers from participating in training actions in their country of nationality, is now removed, leaving as the sole eligibility concept trans-national mobility.


The Finance Helpdesk is holding a workshop on Marie Curie Individual actions on 7 July 2009 to assist. 1 Day Marie Curie Individual Actions Workshop in Brussels, Belgium


European Research Council (FP7 IDEAS Program):


ERC ERC-2010-StG

ERC Starting Grant is expected to be published on 31 July 2009 and the call will close in the autumn. Now is the time to start writing proposals.

The ERC Starting Grants are aimed at supporting the independent careers of excellent researchers who are at the stage of establishing or consolidating their own independent research team or programme. The Starting Grant funds projects lead by a Principal Investigator (PI) and (if they wish) their team. The PI is based at a 'Host Institution'.

The ERC funds 'frontier research', i.e. beyond the state of the art. Research may target any area (apart from nuclear fission and fusion). When these projects are evaluated, the scientific excellence of the PI and the Research Project are the only criteria for funding.

How much money is available per grant?

ERC Starting Grants can be up to €2 Million for up to 5 years (pro rata for shorter projects). Institutions will be reimbursed at 100% of the direct eligible costs of the project, with an additional flat rate of 20% as a contribution to the overheads.

The PI can be any age and any nationality. However, the PI must have been awarded his/her first PhD (or equivalent doctoral degree) at least 3 and less than 8 years prior to the publication date of the call for proposals. Extensions to this period may be allowed in case of eligible career breaks which must be properly documented.


ERC Financial FAQs


Q: What costs can I claim in an ERC grant?

A: Costs must be actually incurred (actual costs). That means that they must be real and not estimated, budgeted. Direct eligible costs are those which support all the research, management, and training and dissemination activities necessary for the conduct of the project, such as:

·          Personnel Costs

·          Equipment Costs

·          Consumables

·          Travel and Subsistence Costs

·          Publication Costs (page charges and related fees for publication of results)


Q: In an ERC project, do researchers’ need to keep timesheets?

A: Working time to be charged must be recorded throughout the duration of the project by any reasonable means (i.e. timesheets). Employees have to record their time on a daily, weekly, or monthly basis using a paper or a computer-based system. The time-records have to be authorised by the project manager or other superior.


Q: We are the only Beneficiary in an ERC grant. Do we need to declare interest in our cost statement for the pre-financing received from the EU?

A: Mono-partner beneficiaries have to declare the interest generated by their pre-financing and it will be deducted from the grant.


The Finance Helpdesk is holding a workshop on ERC on 8 July 2009 to assist. 1 Day FP7 European Research Council (ERC) Workshop in Brussels, Belgium




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