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Finance Helpdesk Newsletter #17

Finance Helpdesk Auditor List

Upcoming Open Workshops

FP7 Interim reporting requirements

FP7 Final reporting requirements

Report on the distribution of the Community financial contribution

Security Program – Form C variant

Guidance Notes on Project Reporting

Guidance Notes and Templates for Project Technical Reviews

 

Finance Helpdesk Auditor List:

The Finance Helpdesk plans to maintain a public list of FP6 and FP7 experienced Auditors. It is our intention to add to the Helpdesk Website a country by country Auditor list.

 

If you are an Auditor and are interested in having your organisation included in the list please download further details here.

 

Upcoming Open Workshops:

31 March – 2 April 2008     3 Day in-depth FP7 Financial Workshop in Brussels, Belgium.

28 April 2008     1 Day SME Measures (CRAFT) Workshop in Brussels, Belgium.

29 April 2008     1 Day FP7 Financial Workshop in Brussels, Belgium.

30 April 2008     1 Day Marie Curie Financial Workshop in Brussels, Belgium.

 

We are pleased to announce our 1st 3 day Marie Curie Workshop:

13-15 May 2008     3 Day Marie Curie Financial Workshop in Brussels, Belgium. **New**

 

FP7 Interim reporting requirements:

At the end of every interim period, a periodic report is due within 60 days of the end of the reporting period, this report comprises of:

 

a)      An overview, including a publishable summary, of the progress of work towards the objectives of the project form the technical point of view, including achievements and attainment of any milestones and deliverables identified in Annex I. If there are any discrepancies then these should be fully explained and justified.

 

b)      A financial statement (Form C) from each beneficiary and each third party, if applicable. The Form Cs should be accompanied by certificates, if required.

 

c)       A summary financial report consolidating the claimed Community contribution of all the beneficiaries (and third parties), based on the information provided in Form C by each beneficiary. This summary is prepared by the Coordinator.

 

d)      An explanation of the use of the resources. This report should tie together the progress report and the financial reports.

 

Each periodic report should be in the form of ONE single report in electronic format, preferably in PDF format and include, where applicable, a copy (properly scanned) of the signed pages, the originals being sent in parallel by post. The signed pages concerned are the Form Cs, the self declaration of the coordinator and the audit certificates or certificates on the methodology if required.

 

FP7 Final reporting requirements:

In addition to supplying the information required by the interim report, there are two extra reports that are required as part of the Final Reports

 

a)      A final publishable summary report covering results, conclusions and socio-economic impact of the project.

 

b)      A report covering the wider societal implications of the project, in the form of a questionnaire, including gender equality actions, ethical issues, efforts to involve other actors and to spread awareness, as well as the plan for the use and dissemination of foreground.

 

Please note that the 60 Day deadline for submitting the reports after the end of the reporting period is also applicable for the final period.

 

Report on the distribution of the Community financial contribution:

There is a change in FP7 on when the Coordinator has to report to the Commission on how the Community financial contribution has been distributed between the beneficiaries. In FP7, this report must be submitted 30 days after receipt of the final payment. It is no longer required for intermediate payments.

 

Security Program – Form C variant:

In the security program, the 50% maximum funding level for large organisations can be increased to 75% for some activities. Thus, if some beneficiaries in security research have two different rates of funding, then two separate financial statements should be filled by the concerned beneficiaries and two lines should be entered for these beneficiaries in the summary financial report.

 

FP7 project reporting guidance notes are available now:

The Commission have just published on CORDIS the Guidance notes on project reporting for FP7 Collaborative Projects, Networks of Excellence, Coordination and Support Actions and Research for the benefit of Specific Groups (in particular SMEs).

This document is dated 07.03.2008.

 

The document can be downloaded from here.

 

Guidance notes and templates for Project Technical Review involving Independent Expert(s) is available now.

The Commission have just published on CORDIS the Guidance notes and templates for Project Technical Review involving Independent Expert(s) for FP7 Collaborative Projects, Networks of Excellence, Coordination and Support Actions dated 18.12.2007

 

The document can be downloaded from here.

 

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