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Customised Workshops --> 2 Day Financial Workshop

Workshop Title: 2 Day Financial Workshop


Workshop Target: Financial, Admin staff and Researchers and Project Managers.


Workshop Aim:  To ensure the attendees have the tools required to interpret and implement the rules of FP7 and H2020. This is key in enabling them to understand and implement their own financial responsibilities and options in applying for and undertaking an EU RTD project.


Venue: At your premises


Workshop Cost: £7,000 + Travel + Subsistence costs for 1 person.


The Workshop will include specially prepared materials including: presentations, exercises and workbooks with illustrated examples ready for printing. These workshops will be conducted by experienced Project Managers.


Please note that we can customise each workshop and tailor it to your specific requirements


Sample Agenda:


H2020 Introduction

·          Free H2020 Book

·          What is a Framework Program?

·          Framework Program Budgets

·          Workflow

·          Project Phases

·          Funding Schemes

·          Different Implementations

·          Brussels' Language


H2020 Vs FP7

·          Terminology changes

·          Major Changes summary

·          Eligibility for Funding


H2020 Participation

·          Sub Contractors Major and Minor

·          Third parties

·          Small & Medium sized Enterprises (SMEs)

·          SME Independence


H2020 Grant Agreement

·          Different Annexes explained


When do we get money?

·          Pre-financing

·          Distribution (Consortium Agreement)

·          Guarantee Mechanism

·          Financial Viability

·          Funding Rates


Forms of grants

·          Eligible Costs

·          Flat rates

·          Lump-sum financing


Personnel Costs

·          Man Month Rates

·          Personnel Costs calculation

·        3 Options    

·          In-house consultants

·          Timesheets

·          Timesheets for Academics

·          Example of Productive Hours

·          Hourly Personnel Rate

·          Employment and Personnel Issues

·          Students

·          Overtime

·          Unit Costs



·          Direct Costs Vs Overheads

·          Accounting Records

·          Books of Account

·          Dual currency accounting

·          Cost Recording



·          How to budget correctly at the proposal stage

·          Budgeting issues

·          Budgeting Spreadsheet (tool)


Proposal Submission system SEP

·          SEP Setup

·          SEP Walkthrough

·          SEP forms

·          SEP Submittal


Unique Registration Facility (URF)

·          Unique Registration Facility (URF)

·          Legal Entity Appointed Representative (LEAR)

·          Participant Portal

·          PIC

·          NEF


Receipts to the project

·          What is a receipt?

·          Types of receipts

·          Interest earned


Eligible & Ineligible costs

·          Eligible Direct Costs

·          Ineligible costs

·          VAT

·          Taxes



·          Types of Costs

·          Indirect v direct costs


Financial Reporting

·          Interim reporting

·          Final reporting

·          Project progress report

·          Financial Contribution

·          Timing and approval of financial reports

·          FP7 Form C

·          Online reporting Walkthrough

·          CSAs Reporting


Certificate on Financial Statement

·          When are CFSs required?

·          Agreed Upon Procedure

·          Terms of Reference

·          Auditor’s instructions

·          Certificate on the Methodology

·          Appointing an Auditor

·          Conflict of interest in appointing auditor

·          Using a CPO as auditor

·          Certification


EU Audits / Liquidated Damages

·          EU Audits

·          Follow up Liquidated damages

·          How to avoid Liquidated damages.

·          Consequences and Extra Penalties

·          What to do if things go wrong?


The Role of the Coordinator

·          Coordinator's responsibilities


Financial secrets

·          At the proposal stage

·          At the negotiation stage

·          For the Consortium Agreement

·          During the project

·          How to ensure you get your money.


If you would like some more information or discuss dates, then please contact us here.

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